Specto LLC for HVAC Contractors
A system built around how your HVAC company runs.
Service calls, parts, supplier invoices and customer emails in one system, on top of what you already use. We start where it hurts most; AI does the repetitive work, and your people make the decisions.
The Problem
Sound familiar?
Season floods the inbox
July heat waves and January cold snaps bury your office staff in "is it in stock?", "what's the lead time?", "when can you come?" — while answers sit scattered across stock lists, schedules and old threads.
Your best tech is a walking manual
Twenty years of diagnosing failures lives in one or two heads. Every new hire starts from zero, and every retirement is a knowledge write-off.
Supplier invoices drift
Equipment, refrigerant, parts — invoices creep away from what was ordered, received and agreed, and nobody has time to check line by line.
Where To Start
Where we'd start.
The first job
The repeat customer emails
The agent drafts each reply from your own stock, schedule and service records; your office manager reads it, fixes it, sends it.
What that agent doesA suggestion, not a rule. The demo is built around how your company actually runs, and you pick where to start: usually where it hurts most.
More Inside the System
What else the system can take on.
Customer emails, answered
Drafts replies to customer questions from your own stock, schedule and service records — cited, for your review.
How it worksDeliveries and counts, checked
Parts that come in for jobs, checked from a photo of the packing slip against the order; anything short or damaged comes with the claim drafted.
How it worksYour files, searchable
Every past job, record and fix, searchable, so experience stops walking out the door.
How it worksSupplier invoices, checked
Holds every supplier invoice against the order, the receipt and your agreement; flags what disagrees before you pay.
How it works- Your existing systems stay — we connect to them
- The agent drafts; your people approve
- It runs in your own account from day one, not ours
Tell us how your company runs.
We'll build a free working demo around it, and agree a fixed price only once you think it's worth it.